Effective Date: 01/July/2026

Welcome to the website of Hamlet's Holdings Ltd. ("Hamlet's Holdings", "we", "our", or "us"). Hamlet's Holdings Ltd. is the parent company of Hamlet's Accounting Services and Alle Hamlet & Associates Business Consultancy, collectively providing accounting, financial, business consultancy, registration, compliance, and administrative support services throughout Trinidad and Tobago.

We value your trust and are committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, disclose, and safeguard your personal information when you visit our website, contact us, or engage our services.

By using our website or submitting information to us, you acknowledge that you have read and understood this Privacy Policy.

1. Info We Collect

Depending on the services you request, we may collect the following information:

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Personal Information

• Full Name

• Date of Birth

• Residential Address

• Mailing Address

• Email Address

• Telephone Number

• National Identification Number (where applicable)

• Passport information (where required)

• Driver's Permit information (where required)

• Business name

• Occupation

• Employer information

• Signature

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Business Information

When providing accounting or consultancy services, we may collect:

• Company registration documents

• Certificates of Incorporation

• Business Registration Certificates

• Partnership Agreements

• Company Bye-Laws

• Shareholder information

• Director information

• Beneficial Ownership information

• Company resolutions

• Taxpayer Identification information

• VAT Registration information

• NIS Registration information

• Financial Statements

• Accounting Records

• Payroll information

• Bank account information

• Business plans

• Cash flow projections

• Business proposals

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Supporting Documents

Depending on the service requested, we may request copies of:

• National Identification Cards

• Passports

• Utility Bills

• Bank letters

• Tax documents

• Certificates

• Proof of Address

• Government-issued documents

• Employment letters

• Other documents required by law or regulatory authorities.

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2. How We Collect Info

Information may be collected when you:

• Complete a contact form

• Request a quotation

• Book a consultation

• Submit documents electronically

• Send us an email

• Contact us via telephone

• Communicate through WhatsApp or other messaging platforms

• Visit our office

• Engage our services

• Subscribe to updates

• Complete online applications

We may also collect limited technical information automatically through cookies and website analytics.

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3. How We Use Your Info 

Your information is collected only for legitimate business purposes, including:

• Providing accounting services

• Preparing financial reports

• Bookkeeping

• Tax assistance

• Business registration

• Company incorporation

• OPR Registration

• VAT Registration

• NIS Registration

• BIR Services

• Legal Affairs filings

• Bank account setup assistance

• Business plans

• Proposal writing

• Resume writing

• Document preparation

• Birth, Death and Marriage certificate applications

• Media and website services

• Responding to enquiries

• Preparing quotations

• Issuing invoices

• Maintaining client records

• Communicating updates regarding your matter

• Meeting legal and regulatory obligations

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4. Legal Basis for Processing

Where applicable, we collect and process personal information:

• With your consent;

• To provide services requested by you;

• To fulfil contractual obligations;

• To comply with applicable laws and regulatory requirements in Trinidad and Tobago; and

• For our legitimate business interests, provided your rights and freedoms are not overridden.

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5. Confidentiality

Accounting and consultancy services often require highly confidential information.

We maintain strict confidentiality regarding all client information and implement reasonable administrative, technical, and physical safeguards to protect your personal and business information against unauthorized access, disclosure, misuse, alteration, or destruction.

Only authorized personnel have access to information necessary to perform their duties.

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6. Sharing of Information

We do not sell, rent, or trade your personal information.

Information may be shared only where necessary to provide services, including with:

• The Registrar General's Department

• Board of Inland Revenue (BIR)

• National Insurance Board (NIB)

• Financial Intelligence Unit (FIU)

• Ministry of Legal Affairs

• Commercial Banks

• Government Ministries

• Regulatory Authorities

• Professional advisers acting on your behalf

• Service providers assisting with website hosting, email, or secure document management under appropriate confidentiality obligations

Information will also be disclosed where required by law or court order.

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7. Data Retention

We retain client records only for as long as reasonably necessary to:

• Complete requested services;

• Meet statutory and regulatory record-keeping obligations;

• Resolve disputes;

• Enforce agreements; and

• Protect our legal interests.

Records are securely destroyed when no longer required, subject to applicable legal retention requirements.

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8. Website Cookies

Our website may use cookies and similar technologies to:

• Improve website functionality

• Analyse website traffic

• Remember visitor preferences

• Enhance user experience

You may disable cookies through your browser settings; however, certain features of the website may not function properly.

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9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices, content, or security of external websites.

Visitors should review the privacy policies of those websites before providing personal information.

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10. Your Rights

Subject to applicable law, you may request to:

• Access your personal information;

• Correct inaccurate information;

• Update your records;

• Withdraw consent where processing is based on consent (subject to legal or contractual limitations);

• Request deletion where legally permissible;

• Ask questions regarding how your information is processed.

To exercise these rights, please contact us using the details below.

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11. Children's Privacy

Our services are intended for individuals who are eighteen (18) years of age or older.

We do not knowingly collect personal information from children without the consent of a parent or legal guardian where such consent is required.

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12. Security Measures

We take reasonable measures to protect the information entrusted to us, including:

• Secure electronic storage

• Password-protected systems

• Restricted staff access

• Confidentiality procedures

• Secure document handling practices

• Routine system maintenance and security updates where applicable

While we strive to protect your information, no method of electronic transmission or storage is completely secure. Accordingly, we cannot guarantee absolute security.

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13. Changes to this Privacy Policy

We reserve the right to amend this Privacy Policy at any time.

The latest version will always be available on our website, and the Effective Date will indicate when changes were last made.

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14. Contact Us

If you have any questions regarding this Privacy Policy or how your information is handled, please contact:

Hamlet's Holdings Ltd.

Email: admin@hmalet-comsuntancy.com

Telephone: 1-868-341-5430

Website: www.hamletsholdings.com

Office Address: We are currently based online.

 

Trinidad and Tobago

Your Trust Matters

At Hamlet's Holdings Ltd., protecting the privacy and confidentiality of our clients is fundamental to our business. Whether you engage Hamlet's Accounting Services or Alle Hamlet & Associates Business Consultancy, you can expect your information to be handled with professionalism, integrity, and the highest level of care.